Information governance Homework help
what is information governance
Information governance is a process that ensures that the information in the organization is created, stored, used and disposed of in a manner consistent with the organization’s policies, procedures and regulatory requirements. In other words, information governance helps organizations to cope with information overload by organizing their data into a “single version of truth.” it is as important as business continuity. It helps to create a safe space for employees to put forth their ideas and feel confident that they will not be penalized for doing so. Information governance assignments are challenging it takes time to understand them, but with assignmentsguru we have the best Information governance writers to help you. We respect our clients privacy and need to deliver before deadline. Click order now to get our help.
Information governance is the act of organizing, controlling, and managing the information that an organization uses to run.
Information governance is simply done by following three steps:
1) Encrypting data to ensure that it can’t be accessed by unauthorized users;
2) Limiting access to data through user-based permissions;
3) Implementing an audit trail for access and use of data.
The first two steps are key, as they will make sure the information which needs to be secure has been secured. The third step is needed in order to have a definite paper trail for what has occurred with this data.
Laws, regulations and principles
Information governance isn’t just a matter of best practices; it is a matter of regulation in and of itself because it is so deeply intertwined with security, privacy and compliance concerns.
As technological innovations continue to expand business capabilities and corporate data volumes grow, regulations that put strict mandates on information governance processes have become the norm. This is especially true for data privacy and security, as personally identifiable information (PII) has become a big target for hackers and nefarious online actors. Privacy laws, such as the European Union’s Data Protection Directive, have started to expand in countries all over the world and create new information security (infosec) governance obligations for companies.
Many industries, including highly regulated sectors, such as energy and financial services, are subject to regulations that require records and electronic communications be retained for a minimum period of time. These regulations include mandates from federal agencies, such as the Securities and Exchange Commission (SEC), Department of Justice (DOJ) and Environmental Protection Agency (EPA), regarding response times for information requests. Regulatory reporting requirements also often mandate that companies provide an account of compliance, usually in the form of raw or summary data, with set frequency, such as annually.
Some examples of laws and regulations that information governance can address include the following:
- HIPAA. The Health Insurance Portability and Accountability Act is a good example of regulatory requirements that can be addressed through effective information governance. It imposes strict compliance requirements of healthcare organizations to compel them to protect the privacy of patient medical information.
- GDPR. It is beyond the scope of this article to discuss all of the various regulations entering into play surrounding data privacy, but one important aspect is that you should account for them when hiring data privacy professionals into your organization. This is another area where information governance is critical and empowering.
- FCPA. The position of the Foreign Corrupt Practices Act has been criticized in recent years. It does not allow for a simple proof of information or a declaration of truthfulness, and also includes an elaborate interpretation process which makes it rather complicated to comply with. We have seen companies write false claims in order to meet the requirements set out in the Act.
Information governance models
In addition to frameworks, there are information governance models. Organizations can use these to assess the quality and effectiveness of an information governance program once they implement it.
- The Information Governance Reference Model (IGRM) provides organizations with a means of communicating the processes, policies and responsibilities of an information governance program with its key stakeholders. Its goal is to establish a clear mapping of information management responsibilities within the organization and among its partner organizations.
- The Information Governance Maturity Model (IGMM) is focused on best practices. It is built on the Generally Accepted Recordkeeping Principles, encouraging the implementation of processes that are not only compliant, but progressive, spurring the organization to greater efficiency, competitiveness and customer focus.
- The Information Governance Implementation Model (IGIM) establishes common understanding of governance principles and policies among stakeholders, reducing risk and enhancing cooperation and broad uptake of processes.
Information governance frameworks
Many types of organizations may have different goals and tasks, but the elements of information that are used to manage those activities are often similar. For this reason, it is possible to create frameworks to clarify an information governance plan that can be useful in organizing the effort, regardless of how customized the organization’s handling of information may seem.
These information governance plan frameworks outline the who, what, when, where, why and how of company information. Frameworks are built from the answers to some central questions that apply to information of all types: All of a sudden a quick and simple survey takes a number of hours reduced down to minutes. This is achieved with the use of Epheria Automation Platform apps which quickly answer questions across your entire workflow..
Frameworks are tailored to the organization’s unique governance needs but should define the following areas:
- Policy. The framework defines which wide-ranging, overall corporate policies and procedures are relevant to the information governance program as a whole, including the company’s data security, records management, retention and disposal schedules, privacy and information sharing policies.
- Process. The framework carefully defines how the policies are implemented.
- Roles and accountability. Who does what is a key part of policy implementation and process. An accountability framework defines the information governance program’s key roles, including what information governance responsibilities specific employees and departments will have as part of the program’s implementation and integration. For example, who has ultimate responsibility for the management of specific bodies of information, particularly sensitive ones? What are the consequences of mismanagement in this area?
- Metrics. Organizations can track information quality, access and lifecycle management by measuring activity, quality of outcomes and issues. Strong metrics make for strong process and effective risk management.
- Compliance. A framework highlights legal and regulatory concerns to ensure that they are addressed and to specify how.
- Scope. The framework establishes the extent of the information governance program, including clearly outlining its overall goals, what staff members will be involved in achieving these goals and the types of data the information governance program is designed to manage.
- Internal and external data management. The information governance framework defines how employees and the organization manage specific data, with relevant sections including legal and regulatory compliance; acceptable content types; how personal information is managed; how information is stored, archived and disposed of; and how information is shared. It is also essential to establish how the organization operates and shares information with stakeholders, partners and suppliers. The framework should define the policies and procedures for sharing information with third parties, how the information governance process influences contractual obligations and how the organization will determine whether third parties are meeting its information governance goals.
- Disaster recovery and business continuity (DR and BC). The framework should clearly outline company procedures in the event of a data breach, including how to report information losses and breaches, incident management specifics, DR processes, BC strategies, and auditing of these DR and BC processes.
Continuous monitoring. The framework should outline plans for quality assurance (QA) of information governance processes, including how the company will monitor information access and use, measure regulatory compliance adherence, maintain effective security, use AI composing to help ensure that information governance is adhered to by all stakeholders. Every asset or program has a purpose, and should be reviewed on an ongoing basis. With the right tools, you can conduct risk assessments yourself.
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