Business continuity plan Homework help
A business continuity plan (BCP) is a document that consists of the critical information an organization needs to continue operating during an unplanned event. The BCP should state the essential functions of the business, identify which systems and processes must be sustained, and detail how to maintain them. It should take into account any possible business disruption. This kind of a course has a lot of homework, reports and assignments. Assignmentsguru understands how busy students schedule is that’s why we have a pool of writers to help you with Business assignments.
A comprehensive business continuity plan can enable you to carry on with little interruption. Therefore, it makes good business sense to have a comprehensive BCP in place While IT administrators often create the plan, the participation of executive staff can aid the process, adding knowledge of the company, providing oversight and helping to ensure the BCP is regularly updated.
Importance of business continuity planning
BCP is a proactive business process that lets a company understand potential weaknesses and threats to their organization in times of crisis. A continuity plan enables those leaders to at least handle further business briefly before being relieved for another. If your company does not have a continuity plan, you might as well start one now..
A BCP allows a company to continue to serve customers during a crisis and minimize the likelihood of customers going to competitors. A BCP decreases business downtime, and outlines the steps to be taken — before, during and after an emergency — in order to maintain the company’s financial viability.
Elements of a business continuity plan
Using a BCP is one way of achieving business continuity. In order to implement a BCP, for example, select key product/service functions above on which you want to focus your efforts after an incident.Initial data, including important contact information, located at the beginning of the plan
- Revision management process that describes change management procedures
- Purpose and scope
- How to use the plan, including guidelines as to when the plan will be initiated
- Policy information
- Emergency response and management
- Step-by-step procedures
- Checklists and flow diagrams
- Glossary of terms used in the business continuity plan
- Schedule for reviewing, testing and updating the plan
Business continuity planning steps
The business continuity planning process contains several steps, including:
- Initiating the project
- The final version of the business risk exposure is based on high-level analysis, including:
- Plan development
- Plan testing, maintenance, and updating
Once the business has decided to start the planning process, the business impact analysis (BIA) and risk assessment (RA) steps help to collect important data. The BIA defines the critical functions that must continue during a crisis and the resources needed to maintain those operations. The RA details the potential internal and external risks and threats, the likelihood of them happening and the possible damage they can cause.
The next step determines the best ways to deal with the risks and threats outlined in the BIA and RA, and how to limit damage from an event. A successful business continuity plan defines step-by-step procedures for response. The BCP should not be overly complex and does not need to be hundreds of pages long; it should contain just the right amount of information to keep the business running. For small businesses, a one-page plan with all the necessary details can be more helpful than a long one that is overwhelming and difficult to use. Those details should include the minimum resources needed for business continuance, the locations where that may take place, the personnel needed to accomplish it and potential costs.
Key implementation steps
- Decide who will oversee the plan. Ideally, a BCP committee will include business, security and IT leaders.
- Conduct the business impact analysis (BIA).
- Answer business continuity questions such as:
- Who will be affected by a business disruption?
- Who holds hard/remote copies of contact information for top customers/clients?
- How and when will customers/employees/management be notified?
- What are the alternative means of communication if phones go down?
- Which employees are critical to the restoration of business function and how will they be reached/relocated?
- Which critical products and services should the company focus on restoring first?
- What issues will need to be addressed within the first 24 to 48 hours?
- Does every team/department have their own BCP? Who is in charge of each?
- What is the emergency succession plan for senior staff including the CEO?
- Which employees will perform emergency tasks?
- Where will offsite crisis meetings take place?
- Who will interact with local emergency response groups (e.g., firefighters, police)?
- Who are the key vendors and back up vendors?
- Create a BCP that includes specific actions and assigned roles for each stage of the emergency, including:
- Initial response – This defines how the company will respond to the business interruption within the first hours. This is the period when team members are contacted and the BCP plan is activated.
- Relocation – During this stage, alternate facilities are activated and work-at-home policies implemented.
- Recovery – Once personnel and equipment have been relocated, the assessment of damage and monitoring of business recovery begins.
- Restoration – This is the period after personnel return to the original workplace or an alternate facility. This is when the company undertakes infrastructure verification, documents the incident, and reviews lessons learned.
Technology, processes, staff, and facilities are in a constant state of flux. Therefore, a continuity plan must be tested, reviewed and updated regularly. BCP testing should be undertaken using tabletop exercises, walk-throughs, practice crisis communications, and emergency enactments to see how employees and executives react under stress and test the viability of the plan.
The BCP should be current and accurate, which can be achieved through regular testing and maintenance. A business continuity plan test can be as simple as talking through the plan and as complex as a full run-through of what will happen in the event of a business disruption. The test can be planned well in advance or it can be more spur-of-the-moment to better simulate an unplanned event. If issues arise during testing, the plan should be corrected accordingly during the maintenance phase. Maintenance also includes a review of the critical functions outlined in the BIA and the risks described in the RA, as well as plan updating if necessary.
This is what a business continuity plan should look like. It provides necessary information about the possible reprograms that could occur. The corporate data systems must be updated to ensure compliance with leading-edge accessibility requirements. Once this is done, all staff should be involved in programming the system according to the latest accessibility specifications and any relevant state legislation.The Find It Documented service was created to address the needs of the organization. The service consists of an online search facility which provides access to a number of bibliographic databases each containing links directly to titles, colors used in illustrations, authorships, etc.; allowing users’ to assess just how well-documented their materials are.
Ready to design a BCP test before you start coding? Download the templates from right now. Business continuity and disaster recovery testing templates
Business continuity planning software, tools, and trends
There is help available to guide organizations through the business continuity planning process, from consultants to tools to full software. An organization should make its investment for type of assistance based on the complexity of the business continuity planning task, amount of time and budget. Before making a purchase, it is advisable to research both products and vendors, evaluate demos and talk to other users.
The Federal Financial Institutions Examination Council’s Business Continuity Planning booklet contains guidance for financial — and nonfinancial — professionals, delving into the BIA, RA, BC plan development and testing, standards and training.
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